Pos & Retail Inventory Management System

 

FEATURES & REPORTS

  1. Provide monthly purchase budget for each sub department
  2. Per P/O amount limit can be set for supervisor and manager or based on supplier
  3. Supervisor can only access or purchase goods for the departments authorised by manager
  4. Over limit or over budget purchase order must be authorised by manager or division manager before purchase order can be issued
  5. Provide option to capture F.O.C. items given and the system will auto calculate the unit cost and actual unit cost (Inclusive of FOC items)
  6. The system will track all the purchase history for future reference
  7. The P/O No. is auto generated based on individual department
  8. The supervisor can specify in the P/O the stock quantity to be issued to Sales Floor or keep it at Warehouse and the no. of barcode label or tags to be printed when goods are arrived
  9. Those items with source marking code (manufacturer code) will mark as exempted from printing barcode label by the system
  10. The P/O can indicate special discount, prompt payment discount and display incentive be either based on percent or lump sum amount
  11. The system provide the following reports
  12. Daily P/O Issued Report sort by Dept, Supplier and Supervisor with total cost and retail and mark on %
  13. Daily P/O Pending Approval Report
  14. Outstanding P/O Report by Dept, Supplier and Supervisor

GOODS RECEIVING RECORDS SYSTEM (G.R.R)

FEATURES & REPORTS

  1. The system will track all the documents received when goods are arrived at receiving bay
  2. The system will track no. of cartons received, the P/O nos., the supplier’s D/O Nos. and Invoice Nos., the transport company and lorry no. and remarks on the condition of the goods received
  3. Supervisor will be able to on-line enquiry daily summary goods receiving record to check P/O goods received and arrange for goods to display at Sales Floor
  4. Provide the following Daily & Monthly reports:
  5. – Outstanding Goods Received Record
  6. – those GRR not yet process by the department
  7. Master Listing of Goods Receiving Record

GOODS RECEIVING SYSTEM (GRS)

FEATURES & REPORTS

  1. The Goods Receiving System is integrated with Purchase Order System and Goods Receiving Records System to accept actual quantity received.
  2. Any short delivery stock item will post to outstanding purchase order.
  3. Auto generate of Goods Received Note (GRN) based on quantity received.
  4. Any short delivery of F.O.C. items will be indicated on the GRN so that Account Department can immediately issue Debit Note to supplier.
  5. Auto print out of barcode labels or tags based on GRN quantity received.
  6. The system will automatically separate out NORMAL and BEST BUY items by print out WHITE and YELLOW label respectively on separate barcode printer.
  7. Provide Daily / Month-To-Date Purchase Analysis report break down by dept / subdept /section analyse by normal, best buy and loss leader purchases.

BACK END RETAIL INVENTORY SYSTEM

FEATURES & REPORTS

  1. Inventory by division, department, sub department, supplier, section, brand and category.
  2. Inventory can be stored in three seperate locations:- SALES FLOOR, WAREHOUSE and DAMAGE.
  3. Goods can be transfer between locations.
  4. Provide detailed on-line enquiry on each item:-
  5. Quantity balance in each locaton.
  6. Month-To-Date and Year-To-Date analysis.
  7. Purchase History
  8. Latest Supplier’s costing reference
  9. Sales Discount, Mark Up / Down and promotion mark down
  10. Support parent / child coding for different packing quantity. (Case to unit conversion)
  11. Support one-to-many source marking code (manufacturer barcode).
  12. Provide information on BIN No., display gondola no., arrangement of goods on the shelf such no. of rows, column and layer of display.
  13. The display information can be printed out on display SHELF TAG to inform Sales Floor people on arrangement of goods on gondola.
  14. User defined price type for each item code. eg. NORMAL PRICE, BEST BUY, SUPER BEST BUY, PWP, FOC etc.
  15. User defined Consignment Table setup based on supplier / brand for normal best buy, discount item and thier respective profit margin.
  16. Based on Consignment Table setup, the system will automatically calculate day by day consignment counter sales and discount based on different price type and their respective margin minus any FOC item with cost and the net amount to be paid to supplier.

PROMOTIONAL MODULE

FEATURES & REPORTS

  • User defined promotion period for specific item or range of items.
  • Promotion can be defined by discount percent, discount amount or best buy price.
  • Support VIP member discount for certain type of item or extra VIP discount for promotion items.
  • The system also support promotion within promotion during special fiction.
  • Support Happy Hour sale promotion.
  • The supervisor / buyer can set their own department promotion items and print out promotion list for manager approval.
  • Provide Promotion Sales Analysis Tools to track campaign sales, advertising sales or gondola sales with budgeted sale quantity and actual campaign period sale achievement.

BARCODING AND SHELF TAG SYSTEM

FEATURES & REPORTS

  • Support different type barcoding machines
  • Integrated with Goods Receiving System to automatically print out barcode label or tag based on receiving stock quantity
  • Printing of Shelf Tag for best buy promotion item and change of retail price item
  • Provide retail price and barcode verification before goods are displayed on shelves

STOCK TAKE SCANNING SYSTEM

FEATURES & REPORTS

  1. Downloading of item master (SKU) to local computer, hand-held PC or Notebook computer for scanning of stock item based gondola shelf No.
  2. Upload data from local PC to server for consolidation and print out stock count sheet based on gondola shelf no. with all the scanned items.
  3. No manual copying of item code and description on stock count sheet
  4. Ease of use, fast, accurate and reduce human error
  5. Capturing of physical quantity based on gondola shelf no. and scanned items by key in actual quantity only , faster and reduce human error
  6. Posting of stock take quantity to inventory
  7. Provide the following reports for analysis purposes:
  8. – Physical Stock Take Report By Dept / Subdept / Section
  9. – Physical Stock Take Ageing Report By Section / Brand / Itemised
  10. – Physical Stock Take Written Off Report
  11. – Physical Stock Discrepancy Report

SALES ANALYSIS MODULE

FEATURES & REPORTS

  1. Daily Sales Analysis By Supplier / Brand / Itemised
  2. Daily Section / Brand Sales Report
  3. Daily Consignment Sales Report By Section / Brand
  4. Daily Dept / Section Sales Report break down by Outright and Consignment sales compare with budgeted and previous year sales amount
  5. Monthly Departmental P & L Report (Outright & Consignment)
  6. Monthly Consignment Sales Report by Supplier / Brand
  7. Monthly Consignment Sales / Discount / Commision Report by Supplier / Brand

FRONT-END POINT-OF SALE SYSTEM

FEATURES & REPORTS

  1. Support modular and integrated PC based POS system
  2. Feature ease of use and fast, accurate checkouts that reduce human error
  3. Option to capture race eg Malay, Chinese, Indian and others and to analysis sales by races to help marketing
  4. Support multiple cashiers and supervisors
  5. Tracking of transaction by cashier
  6. Supervisor option to cancel / change of retail price /refund with authorised user and password only
  7. Tracking of all cancelled receipts and items cancellation by supervisor – Cash drawer sales reconciliation
  8. Support different type of tenders, eg CASH, GIFT VOUCHER, CASH COUPON and various user defined CREDIT CARDs
  9. Support bar code scanning of in-house barcode and manufacturer source marking code
  10. Auto discount or mark down based on Promotion Module set up period
  11. Integrated to CUSTOMER LOYALTY SYSTEM to capture VIP’s sales and auto discount for selected items
  12. Support taking out of goods from Sales Floor by sales supervisor for advertising item or sample for credit sales by scanning the items and collection slips are printed for approval by security guide
  13. The system also track the date of return by the supervisor and any outstanding goods not yet return

CASHIER ROOM CONTROL SYSTEM

FEATURES & REPORTS

  1. Maintain cashier and supervisor profile
  2. Monitoring of daily open counter sales amount and pick amount
  3. Consolidate daily counter sales transaction
  4. Printing Daily Counter Collection report by cashier
  5. Generating Hourly dept / subdept / section report

CUSTOMER LOYALTY SYSTEM

FEATURES & REPORTS

  1. Maintain VIP customer profile
  2. Printing Mailing Label to VIP member based on selection criteria
  3. Analysis customer monthly purchase trend
  4. Accumulate bonus point based goods purchase
  5. Redemption of Goods or Gift Voucher by member

PRICE VERIFYING SYSTEM

FEATURES

Allow customer to verify retail price and any promotional discount